Supply Chain Management and Support Operations

FAQ

How to Check on the Status of My Order?

General Procurement Terminology

Purchase Requisition (“REQ”): request by Department for goods or services.  Requires appropriate approval/signature to proceed. Submitted via Premier Connect or manual form to UCIMCPurchasing@uci.edu.

Purchase Order (“PO”): A commercial document issued by PROCUREMENT on a University Purchase Order form or an electronic document created by a University e-procurement system (“Premier Connect”/ ”Kuali - KFS”) authorizing a supplier to furnish goods and/or services to the University according to the stated terms with payment to be made later.  A Purchase Order or electronic document forms a contract when issued by the University and performed by the supplier.

Invoice: A non-negotiable commercial instrument issued by a seller to a buyer. It identifies both the trading parties and lists, describes, and quantifies the items sold, shows the date of shipment and mode of transport, prices and discounts (if any), and delivery and payment terms. PO# must be referenced on the invoice. Invoices should be sent to AP email inbox UCIMCAP@uci.edu.

Receipt: Formal, written acknowledgment that something of value has been received. PO# must be referenced on the receipt. Packing slip must be received by Centralized Receiving Department.

Agreement/Contract: A legally binding document for the present or future procurement of goods and/or services by the University. Only the Contracts Manager and/or Chief Procurement Officer has the delegation of authority to sign these agreements.